Estate administration is the process of settling a deceased person's affairs — from inventorying assets to distributing inheritance.
Estate administration is the entire process of managing and closing a deceased person's estate. While "probate" technically refers to the court's validation of the will, "estate administration" encompasses everything that happens from death to final distribution. Whether the estate goes through probate court or is administered through a trust, the same fundamental tasks must be completed.
Phase 1: Securing and inventorying assets. The executor identifies all assets — bank accounts, investments, real estate, personal property, business interests — and takes steps to protect them. Homes must be secured and insured. Perishable or depreciating assets may need immediate attention.
Phase 2: Notifying interested parties. The executor notifies beneficiaries, creditors, government agencies, and financial institutions. A notice to creditors is published. Social Security, the IRS, and other agencies are informed.
Phase 3: Paying debts and taxes. Valid creditor claims are evaluated and paid. Final income tax returns are filed. Estate tax returns are prepared if applicable. Outstanding bills, mortgages, and other obligations are addressed.
Phase 4: Managing ongoing affairs. Rent is collected on rental property. Investments are managed. Insurance is maintained. Ongoing business operations are handled. This phase can last months.
Phase 5: Distribution and closing. Once all debts and taxes are paid and the appropriate waiting periods have passed, the executor distributes remaining assets to beneficiaries and files a final accounting with the court.
The tasks are similar, but the oversight differs. Probate administration involves court supervision — the executor files reports, obtains court approval for certain actions, and the court ultimately authorizes distribution. Trust administration is handled privately by the successor trustee, generally without court involvement. Both take time, but trust administration is typically faster. See our guide on will vs. trust for more.
Disclaimer: This page is for general informational purposes only and does not constitute legal, financial, or tax advice. Probate laws, timelines, and costs vary significantly by state and by individual circumstances. We strongly encourage you to consult with a qualified attorney or financial advisor for guidance specific to your situation. First Heritage Funding is not a law firm and does not provide legal services.
6 months to 2+ years for most estates. Simple estates with liquid assets and no disputes close fastest. Complex estates with real property, business interests, tax issues, or family conflicts take longest. See our timeline guide.
Administration costs — attorney fees, court costs, executor compensation, accounting fees — are paid from the estate's assets. These costs reduce the amount available for distribution to beneficiaries.
As a beneficiary, you have the right to receive reasonable updates. Most states require the executor to notify beneficiaries of major events and provide a final accounting. If the executor is uncommunicative, you can petition the court.
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